The finest free time tracking software offers for GPS tracking and geofencing, PTO tracking, break options, overtime or early clock-in/clock-out warnings, as well as monitoring hours worked across several platforms. Some even feature tools for productivity and billing that make it simple for users to view idle or inactive times and bill clients.
What We Enjoy
- Apps for the web, desktop, and mobile that precisely track time
- user interface that is adaptable and user pleasant
- GPS trackers and geofencing
- Plans with a fair price for a great set of tools
The number one slot on our list goes to Hubstaff, an all-in-one time tracking and employee monitoring solution, due to its robust set of capabilities for both people and businesses. Its free plan offers functionality for time monitoring and reporting, such as idle detectors and an easy-to-use online timesheet where you may record hours and activities. In order to keep everyone informed, you can also arrange a plan to automatically email reports to yourself, your customer, or even stakeholders. Payroll, billing, and scheduling are included in the paid plans.
Hubstaff received a score of 4.4 out of 5 in our evaluation. It received top grades for cost, usability, and popularity as well as perfect scores for employee time monitoring and reporting. Its GPS trackers, geofencing, and personnel monitoring tools all improved its rating. It suffered from a lack of phone assistance, the fact that some invoicing capabilities were exclusive to expensive subscriptions, and reports of bugs in the mobile app.
Payroll management: By simply entering your employees’ hourly rates and schedules, you may automatically process payroll (weekly, monthly, biweekly). You will need to perform manual calculations because Hubstaff does not enable overtime calculations. With the free plan, you can manually transmit payments by exporting payroll data.
Smarter, more efficient breezeclock time tracking: Hubstaff integrates with desktop, mobile, and web apps, like the majority of the tools in this guide. Even though it is offline, it still has the ability to record time.
Mobile app: The mobile app functions offline, includes a timer, and provides reports. It receives 4.5 out of 5 stars from over 1,000 reviews on iOS but only 3.3 out of 5 stars from about 610 votes on Android, making it one of the Android games on our list with the lowest rating. (The finest apps for Android are Homebase and Timesheet.)
GPS tracking and geofencing: Hubstaff, like a number of other services on our list, offers geofencing, but it goes a step further by prompting workers to clock in or out when they enter or leave a zone. Alternatively, like TimeTrack, it can clock workers in automatically within a zone. You can view the travel itineraries of its employees thanks to its GPS tracking technology.
Monitor employee activity levels by keeping an eye on their use of the mouse and keyboard and by taking screenshots. (With the free plan, restrictions apply.)
Contains all of the free option’s features plus
Scheduling and attendance monitoring: Similar to Homebase, Hubstaff enables you to schedule one-time or recurring shifts for your staff members and receive email notifications for late, skipped, or abandoned shifts. A feature specific to Hubstaff allows you to limit the number of hours your team members can log each week. Hubstaff lets you establish rules for time off requests and paid holidays, unlike Clockify and Timesheet.
Invoicing for clients: Hubstaff allows you to keep track of billable hours. In addition to adding your own line items, you may invoice your clients using the time your team has recorded in Hubstaff. When your budget is about to run out, the system will let you know.
Strong employee productivity tools: Hubstaff’s app, URL tracking, and idle time/inactivity alert will help you cut down on unproductive time if you’re concerned about your team’s performance in real time. On the other side, screenshots will be taken to keep track of the work that your staff are doing. Only TMetric and Clockify on our list offer as much productivity.
Project management: Hourly, billed, or pay-based project budgets are all options. With Hubstaff, you can keep track of customer information, team assignments, and a history of actions all in one location. It also allows you to issue work orders.
Hubstaff interfaces with a wide range of third-party applications. Salesforce, Zendesk, and Gusto are a few notables. However, you must use the API or consult Homebase if you require POS integrations.
Payroll: Using PayPal, Payoneer, Wise, Gusto, or Bitwage, you may schedule payments to be made to employees automatically with the Pro Plan.
Hubstaff differs from the other services in this list in that a support agent will react to your ticket via email, live chats, on-screen shares, or video conferencing. Additionally, it provides instruction through online videos. It received an average rating of 4.52 out of 5 from real consumers on various review websites. This is above average for software as a whole but below average for the programs on our list.
What We Enjoy
- Pricing based on location, unlimited users
- Best scheduling tool for restaurants and retail
- Using the free plan’s features
- Simple to use
- some grievances regarding login difficulties
- Only paid programs allow for time off tracking.
- Only in paid plans is there team communication
Excellent time-tracking and first-rate scheduling capabilities are included in Homebase’s free plan. In fact, it comes in first place on both our rankings of the top restaurant and retail scheduling programs. Your workers and contractors can connect with coworkers, examine schedules, trade shifts, and seek time off. By recording paid and unpaid breaks, keeping track of missing shifts, breaks, clock-outs, and overtime, and integrating with point-of-sale (POS) systems, the system also aids in keeping you in compliance. It lacks client billing capabilities because it was designed for locations rather than projects.
Our rubric gave it a score of 4.38 out of 5, with the best grades going to reporting and usability. Users gave it an overall rating of 4.57 out of 5, which was high but not the highest, on independent user review websites. (AccountSight received a 4.86 out of 5 score, for instance.) However, it suffered from numerous complaints about bugs in the mobile app. It lost marks for being unable to generate invoices.
The majority of the free time monitoring tools on our list are designed for remote work and projects. Read our article on the best staff scheduling software if you want to look at further clock-in/clock-out software solutions.
Hiring tools: Homebase provides hiring resources like configurable job descriptions, free job posting, and applicant tracking tools—even in the free plan—even though they are unrelated to time tracking. For businesses with significant turnover or staffing shortages, this is a great benefit.
Your staff members can use a computer or a mobile device to punch in at the time clock. Even better than most of the time trackers on our list, you can combine it with your POS system. Homebase has geofencing, the ability to take images of users signing in, and employee-specific PIN codes. Homebase offers warnings for overtime based on work hours, unlike the other systems we looked at; the majority of them instead have alerts based on project hours.
When it comes to scheduling, the majority of these time trackers are only available as part of paid packages or in relation to project planning rather than store hours. However, you may make templates, take into account time off requests and availability, and arrange open shifts using Homebase’s free plan.
Employee messaging, such as for shift swaps, is exclusively available in Homebase’s free edition, making it the sole provider offering this feature. Those working can also indicate their availability.
Mobile app: The mobile app features messaging and clock-in features. It receives 4.8 out of 5 stars from over 29,500 iOS reviews and 4.4 out of 5 stars from roughly 14,360 Android votes. But keep in mind that there have been instances of login problems.
All the features of the free plan +
Automated scheduling is a feature of the paid plans, and your state’s laws for breaks and overtime are already included.
Job costing and billing: Many of the paid plans in this guide’s suppliers track labor costs in terms of projects. In its commercial editions, Homebase offers labor forecasting and costing as well, but it does so in terms of sales rather than project budgets. Although payroll software can be connected to time sheets, invoicing is not included. Check out Harvest and AccountSight if you wish to invoice clients on a free plan.
Advanced employee messaging: Out of all the options on our list, Homebase is the only one that offers staff messaging in a free version, such as for shift swaps. Announcements, calendar notes, automated reminders, and warnings, such those for employees who arrive late, are also included in the paid memberships.
Employee performance: Homebase’s software makes it simple to conduct performance reviews of staff members, authorize time off requests, view staff availability, and more. It goes even farther by including labor law alerts, HR experts, and sophisticated compliance help for breaks and other labor requirements. Of the items on our list, it offers the most HR functions.
Homebase provides live customer assistance via chat, phone, and email, as well as help articles and instructional videos. Only a few scheduling programs offer live assistance, frequently via chat. Homebase receives high marks from actual people who rate it an average of 4.57 out of 5 on various user review websites.
What We Enjoy
- Utilizes Siri and Apple Watch
- extremely adaptable and customizable
- tools for project management
- Cost-tracking software
- Not well-liked or rated on Android Cloud-based version is more expensive
- limited number of entries for the free plan
TimeTrack, a German invention, has been around since 2014, however it is not well-known in the US. But even with the free plan, it has a lot to offer in terms of functionality. It functions on the desktop, iPad, iPhone, Apple Watch, and other iOS devices. Siri offers a feature that no other app on our list does: voice commands. You can manage projects, run reports on your working hours, view time sheets, create invoices, track time and expenses, and more.
TimeTrack received a score of 4.35 out of 5. With so few reviews for the phone app or the software, it suffered greatly in terms of popularity. (TimeTrack claims that there are 500,000 users.) If you don’t use iOS, you’ll need to look at our other apps since it only provides its Enterprise app for Android. The free version’s 60 time entries cap is yet another issue. However, you may receive limitless entries and an amazing array of features for a one-time cost of $3.99. Although the subscription plans for corporations are competitively priced, the free plan is designed for independent contractors.
Features of TimeTrack
All of these capabilities are available in TimeTrack’s free plans (cloud store and sync are not included), but only one user and 60 time entries are allowed.
The only program on our list that particularly supports voice commands is TimeTrack, which enables you to start your timer with a single command. This is excellent for those with disabilities as well as those who are constantly on the road. Your Apple Watch can also receive commands. How practical is that? Closest to this convenience is Timesheet.
Time monitoring: You can benefit from automatic GPS time tracking by building workspaces. When you enter the work area, TimeTrack will automatically start your timer and stop when you leave. While the majority—including Hubstaff, Homebase, and Clockify—only offer geofencing, Timesheet also does this. Time rounding, overtime, a pause timer, and other features are included.
Billing and invoicing: You can add expenditure entries to your invoices in addition to monitoring time for them by taking pictures of your receipts for receipts. To make personalized invoices and billing, it contains more than 40 parameters.
Project management: TimeTrack is focused on projects, just like most of the time trackers we tested (except for Homebase). As a result, the software offers reports, performance at a glance, and project planning with tasks and budgets. These features are present in many of the time trackers on our list, however some could only be available in expensive plans.
Employee management tools are exclusively available in the commercial editions, in contrast to Homebase and Clockify. You can get paid leave reports, manage your leave, and manage time sheets. The sole time monitoring program on our list, TimeTrack, allows users to log in through kiosk utilizing NFC/RFID tags, such as a keycard or fob. If breaks are not taken, it also warns you.
TimeTrack has fewer interfaces than the other service providers in this comparison, but it does link with QuickBooks for accounting. It solely integrates with LexOffice for payroll. But you can create your own integrations using the API. Homebase has the best integration potential, although Clockify excels at connecting to project management software.
App for smartphones: TimeTrack’s iOS app has one of the highest ratings, with 116 reviews and a score of 4.8 out of 5. The Android app has no ratings and is only available with the Enterprise plan. For Android, we advise Homebase and Timesheet.
Usability: Although there aren’t many user evaluations, it received an average rating of 4.7 out of 5 stars across several user review sites. It contains an information center with quick tutorials and simple pictures. It provides service round-the-clock, but exclusively via email.
What We Enjoy
- User-friendly with a straightforward interface
- Web, desktop, and mobile time tracking applications are available in the free tier.
- use the mobile app in offline mode
- Pomodoro clock and idle warnings
- GPS tracking is only offered with premium programs.
- PTO tracking and policies are still unavailable.
- Costs associated with invoicing and labor cost against budget comparisons.
A feature-rich, cheap time monitoring tool is Clockify. Because it’s user-friendly and accessible on web, desktop, and mobile platforms, its free version is beneficial for independent contractors (it is our top recommendation for the best freelancer time tracker). For companies on a tight budget who need to manage teams, we highly recommend it because it also permits limitless users and projects. Over 80 third-party software connections for project management and productivity are included, in addition to basic time tracking, unlimited detailed reports, API access, and various customer support channels (email, chat, and phone) (though few for payroll or accounting).
The system received an overall rating of 4.31 out of 5 during our assessment. It received exceptional ratings for employee tools, usability, and popularity as well as perfect rankings for pricing and reporting features. It enables break tracking and makes note of the impending arrival of PTO tracking. Only because those features are included in the pricier plans did it lose points for billing and task costing. Although its Android app is not as good as most on our list, users find it to be simple to use.
Accessible via desktops, mobile devices (iOS and Android), and web browsers, Clockify’s time tracking solution is flexible. Additionally, it has Mozilla Firefox, Microsoft Edge, and Google Chrome browser extensions. (TMetric’s timer, in comparison, has more than 50 app connectors.) You may view it offline, and once an internet connection has been restored, it will immediately sync the data to your account, much like with many other time trackers on our list.
Project management: You may keep track of your working hours and the status of each project with Clockify. You may even organize projects by task, classify time spent on various jobs, and keep track of the progress of each assignment. Although its management tools are effective, Paymo, which offers Gantt charts and Kanban boards, is a good option if you need more.
Detailed reporting and analytics: Clockify offers you customisable reports with a visual analysis of your time that you can export as PDF, CSV, or Excel files or share via a link. With the help of this function, you may create project time and cost estimates and compare your budget and actuals. You can even contrast your labor expenses with the price you charge customers. But unlike other products on our list, you need to export data to produce unique reports.
Mobile app: The mobile app functions offline, includes a timer, and provides reports. On iOS, it receives an average rating of 4.6 out of 5; on Android, it receives an average rating of 3.9 out of 5.
Numerous third-party integrations: Clockify has over 80 third-party online apps and software integrations. Jira, Asana, Basecamp, GitHub, QuickBooks, Zendesk, Zapier, and Freshdesk are a few of its partner applications. Try Homebase for the greatest payroll and POS connections. (You require the Standard Plan in order to integrate QuickBooks.)
Contains all of the free option’s features plus
GPS tracking: Clockify’s Pro plan comes with a timekeeping and location-tracking feature that is comparable to Hubstaff’s to assist you find your staff members during the course of a workday. It allows you to view the current or most recent locations of your on-site field personnel, their clock-in and out times, and all recently visited worksites.
Tools for increasing productivity: Clockify sends emails to employees, supervisors, and administrators daily and weekly with timer reminders. It offers an auto tracker, an idle detection feature, a Pomodoro timer, a screenshot tool, and other features to keep clients informed about work progress. It is an incredibly feature-rich timekeeping program for productivity, similar to Hubstaff and TMetric.
Invoicing: Clockify only provides this feature as part of subscription plans, in contrast to AccountSight, which enables limitless invoicing in its free edition. Billable hours can be entered into the invoicing tool for users of the Standard plan. The invoices that Clockify generates can be downloaded as PDF files, which you can then email to customers. You can also make changes if the client hasn’t already paid the invoice.
Advanced administration features: With the subscription plans, you can run time audits, manually modify employee times, manually round time, set up time sheet reminders, schedule reports, create budgets, and create task estimates.
Along with frequently asked questions, video tutorials, and a collection of how-to manuals, Clockify also offers email and phone help. The support staff can be reached via in-app chat as well. Users gave Clockify an average rating of 4.68 out of 5, which was higher than the average for the products on our list.
What We Enjoy
- Payments and Invoices
- Integrating payment processors
- Free plan includes all the features.
- Budgeting and job costing
- Free plan only allows for two projects
- Limited integrations—neither for payroll nor POS—no scheduling app
Because it supports interaction with Stripe and PayPal, Harvest stands out for its invoicing and billing. For one user and two open projects, it includes free time tracking, invoicing, and expenditure reporting. The free plan is perfect for independent contractors who don’t need to grant other users access to their data. You may quickly export hours using Harvest’s integration with other well-known programs like QuickBooks, Google Workspace, Trello, and Slack. Similar to TimeTrack, it is compatible with Android and Apple and allows you to take pictures of expense receipts.
It received a 4.18 out of 5 in our study and stands out for billing features because it provided all of the tools on our rubric for free, unlike competitors. Additionally, it received an A+ for reporting. Although people gave it high marks, it lost points for not having scheduling (Homebase is your best choice for that). The only thing the Pro plan has over the Free option is limitless seats and projects.
The sole difference between Harvest’s packages is how many seats and projects you receive.
Receiving payment: It creates invoices, like many of the providers on our list, but it also tracks payments, something we could not find in many of them. But what makes it unique is that it interacts with Stripe and PayPal, making it simple for your customers to make payments online or by email. Fewer payment connectors exist than Paymo. For accounting purposes, you can copy your payments to Xero or QuickBooks.
Harvest describes itself as a “lightweight” time monitoring system. On your desktop and mobile device, you can use timers to measure employee hours or manually input them. Harvest also includes scripts for adding a timer button to track time while working in a specific program. TMetric, meanwhile, offers buttons for 50 different apps.
Costs and monitoring for projects: You can keep track of employee hours and compare labor costs to budgets. When an employee exceeds their authorized time, you can see it in the team view (with the paid plan). You can examine the specifics of how employee time is used through reports. Additionally, you can approve and alter time sheets.
Reports: You can create your own reports or use the time and contractor standard reports. Reports may be exported, shared with clients, or kept. Compared to other time trackers in this book, such as AccountSight, Harvest includes fewer reports, but they still cover the essentials and are configurable.
Harvest mostly interfaces with Slack, calendar apps, browser extensions, and product management systems (like Asana). We recommend Homebase for payroll and POS because Hubstaff has its own payroll solution, whereas AccountSight integrates with QuickBooks Payroll.
The mobile app accounts for time spent, billable hours, miles, and expenditures. Invoicing and time sheet management are also included. It receives roughly 510 reviews and 4.2 out of 5 stars on iOS, but 2,250 votes and 4.2 out of 5 stars on Android. This is decent, especially for Android users, and about average. Even better, requests for further functionality outweighed the few concerns about program bugs.
Real-world consumers gave it an average rating of 4.36 out of 5 for usability on various review websites. This is above average for software but slightly below par for the people on our list. You can find videos, webinars, and how-tos in the online help section, but you must use the email or contact form to speak with a representative.